How to send your documents safely abroad?

People send a variety of documents abroad worldwide regularly through couriers or postal services. In today’s world, reports can be sent through email in their digital copy. But in some circumstances, it is very necessary to have the documents physically. In such situations, the documents are considered trustworthy only in their physical form. Such reports include KYC, business agreement papers, NDAs, original copies of mark sheet, graduation and PG certificates, etc. There are specific risks when sending the document overseas, especially when sending original documents. 

Below are the few cares you can take while sending your documents overseas:

• Choosing the relevant document transfer service.

There is always the risk of document theft and loss while sending them overseas. Hence, it is essential to choose the right document transfer service that you can trust, and who guarantees to send documents quickly (ส่งเอกสารด่วน, which is the term in Thai) and safely. They should also provide their services within the reasonable or your desired price range. They should also provide you with tracking and insurance facilities.

• Encrypt your data if it is in digital form.

While sending documents in CD or DVD overseas, there is a risk of hacking or loss to the media. To protect your devices from hacking, encrypt your data before sending them. Encryption means, in simple terms, the conversion of data into a secret code. To read the encrypted document, you must have a secret password. To prevent damage to devices, pack them properly.

• Provide proper packaging.

Packaging plays a significant role in protecting your records and document from any damage. While sending CDs and DVDs, you can use empty plastic cases, or you can use bubble wrap around them and then put them in cardboard envelopes to keep them protected. While shipping documents in large numbers, use a file or folder and mark them with words ‘Private and Confidential’. Do the same to the documents which are being sent in small numbers. While sending documents in less amount, you can use envelopes.

• Provide information.

Never forget to describe the content and nature of the documents. Name, address, phone number, and email ID of the sender must be written on the package. The receiver’s name, address, phone number, and email ID must also be printed on the packaging.

• Estimate the size of your parcel.

The height, width, length, and weight of your parceled documents play a major role in determining the shipping price of your documents. So always measure the dimensions of your documents. They can be used to compare the shipping prices charged by various service providers and to decide the cheaper service provider.