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Holding a homeowners association board meeting is a great way for board members to inform people in the community about new occurrences, discuss ideas and resolve disputes. However, the meetings may not always go according to plan. The following tips can help board members stay on target while also building better relationships with the community.
- Embrace Change
Over time, people’s needs and expectations may change. Rules that were previously useful may become obsolete in the light of new events or a changing demographic. If a majority of the community members no longer benefit from certain edicts, they may need to be changed. When changing legal language, it may be good to contact a law firm Loudoun County VA to assist with the contract wording.
- Create a Clear Meeting Agenda
Without a clear meeting agenda, people may stray from the matter at hand and get mired in discussions about less important topics. This can make it difficult to resolve issues and lead to frustration among the residents and the board. A strict agenda can help the meeting progress with a minimum of interruptions.
- Communicate Effectively
Whether they are fellow board members or residents, everyone should be treated with respect. Engage in open and honest communication to keep everyone in the loop. When people find out that important decisions have been made without their knowledge or input, they can get upset. Residents should be informed of meetings well in advance so they can submit questions or additional discussion points. This can keep them invested in the meetings and encourage active participation.
Keeping everyone on task while allowing them to express their concerns may seem difficult, but it can be done. Running a successful homeowners association board meeting can be easier when the board members are willing to be flexible and open with residents.
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